AI Call Tracking & Analysis For Dental Practices
callguard™
Every call to your practice is a potential new patient, but are you making the most of these opportunities? KickStart Dental Marketing’s CallGuard™
service goes beyond basic call tracking—it analyzes, categorizes, and provides training feedback to help your practice maximize conversions. Our AI system identifies where each call originates from (Google Ads, Organic Search, Facebook, etc.), tracks lead quality, and provides insights to improve front desk performance.
real-world applications of Callguard™
scenario #1
The practice owner wants to understand how well calls are handled but doesn’t have time to listen to recordings or read through lengthy transcripts.
How callguard™ helps
CallGuard™ automatically generates concise call summaries, making it easy to review what happened on each call, the outcome, and any follow-up recommendations—saving time while still ensuring quality control.
scenario #2
A dental practice is receiving a high volume of calls, but some potential new patients aren’t booking appointments because the front desk staff struggles to answer inquiries effectively. The practice owner has no insight into why leads aren’t converting.
How callguard™ helps
CallGuard™ analyzes each call, categorizing them as new patient leads, existing patients, or non-patient inquiries. It also provies training feedback, helping front desk staff improve their responses and scheduling rates. This results in higher conversion rates and fewer lost leads.
scenario #3
Every time a new receptionist is hired, there’s a learning curve. Some team members are great at converting callers into patients, while others struggle, leading to inconsistent results.
How callguard™ helps
CallGuard™ automatically generates concise call summaries, making it easy to review what happened on each call, the outcome, and any follow-up recommendations—saving time while still ensuring quality control.
scenario #4
The practice owner wants to understand how well calls are handled but doesn’t have time to listen to recordings or read through lengthy transcripts.
How callguard™ helps
CallGuard™ provides training feedback on every call, helping new front desk employees quickly improve their phone skills. This ensures consistent call quality and better patient scheduling rates, even with staff turnover.
how callguard™ helps dental & Orthodontic practices
KickStart Dental Marketing’s CallGuard™ is the ultimate AI-powered call tracking solution for dental practices, ensuring every patient inquiry is maximized for conversion. Without the right insights, many practices lose valuable leads due to missed follow-ups, poor call handling, or unclear marketing attribution. CallGuard™ goes beyond basic call tracking—it analyzes, categorizes, and provides real-time training feedback to help your front desk team turn more calls into scheduled appointments.
With CallGuard™, you’ll know exactly where each call is coming from, whether it’s Google Ads, organic search, Facebook, or other marketing channels. This allows you to optimize your advertising spend and focus on what truly drives new patient leads. The AI system also classifies calls automatically, distinguishing between new patient inquiries, existing patients, and non-relevant calls, helping you make data-driven decisions about front desk performance and marketing ROI.
(an example of CallGuard feedback coaching)
Key Features Of callguard™
AI-Powered Call Analysis
Our system automatically listens to and summarizes calls, classifying them as new leads, existing patients, or non-patient calls.
Lead & Call Quality Tracking
Know which calls are converting into actual patients. The AI categorizes each call’s outcome so you can quickly see qualified leads.
Call Source Tracking
See exactly where every call is coming from—whether it’s Google Ads, SEO (Google Organic), Facebook, etc. This helps optimize your marketing spend by identifying the most effective lead-generation channels.
Follow-Up Recommendations
The AI flags missed opportunities, allowing your team to follow up with potential patients who didn’t schedule an appointment on the first call. This works seamlessly with SmartFollow™ for automated patient re-engagement.
Feedback for Front Desk Staff
Each call includes performance feedback, helping your team sharpen their phone skills and improve their ability to convert potential new patients into scheduled appointments.
Real-Time Reporting & Insights
Access detailed analytics on call performance, lead quality, and marketing ROI. With AI-driven insights, you can make data-backed decisions to increase conversions and streamline operations.
Transform Your Patient Engagement
Enhance your practice’s efficiency and patient satisfaction with our cutting-edge CallGuard™ service. Sign up today to put your practice on the right track. Click below to discover how our innovative solution can elevate your dental practice.
How does CallGuard™ help my dental practice?
CallGuard™ helps you understand where your calls are coming from (Google Ads, SEO, Facebook, etc.), categorize leads, and identify missed opportunities. It also provides training insights for your front desk team, helping them improve their phone skills and convert more calls into scheduled appointments.
How does CallGuard™ track where calls are coming from?
The system tracks call origins from multiple sources, such as Google Ads, Organic Search, Facebook, and other marketing channels. This allows you to see which advertising efforts are generating the most new patient leads and adjust your strategy accordingly.
Can CallGuard™ tell if a call is a good lead?
Yes! CallGuard™ uses AI to analyze and classify calls, distinguishing between new patient leads, existing patients, and non-relevant calls. This helps you focus on the most valuable opportunities and measure the effectiveness of your marketing efforts.
Does CallGuard™ help train my front desk staff?
Absolutely! CallGuard™ provides AI-driven call feedback, giving your team real-time coaching insights on how to improve phone interactions, handle objections, and increase appointment scheduling rates.
What Our Clients Say...
“We definitely have found a lot of new patients working with Kickstart, our staff has been concerned about how to see all of the new patients tryin to schedule new patient exams!”
“We’ve been using Kickstart for our marketing for a year, and they have been great! They have been very involved and attentive throughout the entire process and very receptive to our concerns. We’ve seen a significant amount of growth since using Kickstart.”
“KickStart has been amazing for our dental practice. More than we ever imagined! They have ramped up our new patient numbers substantially. They have also just increased our online presence across the board and do a phenomenal job with the website. Highly recommend!”